Job Opportunity - Administrative Assistant
Job Overview
The Alberta Wildlife Federation is Alberta’s largest conservation organization headquartered in Edmonton, Alberta. The Administrative Assistant position is essential to the efficient and effective functioning of the office. This position interacts with the public, members, and partners. As the first point of contact for many to the organization we are seeking a welcoming, enthusiastic and well organized individual to join our team.
Job Description:
Office management including managing office supplies and equipment, handling incoming and outgoing mail, packages, and couriers.
Calendar management including scheduling and coordinating appointments, meetings, travel, and conferences.
Compose and prepare reports, memos, letters, presentations
Provides administrative support for projects and initiatives
Organize and maintain office filing systems (electronic and paper)
Data entry into databases, spreadsheets, and documents
Recording secretary for meetings which includes attendance at meetings, drafting and circulating documents for review and approval
Coordinate event registration process and manage the administrative tasks required to host events (ie. Prepare name badges, attendance lists, event check-in, etc.)
Prepare and process accounts receivable deposits
Sell memberships, licenses, and products in the office and at events which includes cash handling and recording of sales
Prepare weekly, monthly, and quarterly workplans
Follow and adhere to safe work practices, policies, and procedures
Coordinate with office support contractors (HVAC, Cleaning, etc.)
Other duties as assigned
Skills:
Experience using Microsoft 365
Energetic and outgoing
Collaborative
Organized
Excellent written and verbal ability to write and communicate well in presentations, emails, staff and member interactions
Experience with setting up, organizing, and maintaining office systems
Qualifications:
High School Diploma
Class 5 driver’s license
Note the successful candidate will be required to provide a clear criminal record check for this position in addition to a drivers abstract that shows no suspensions.
To Apply
Send your resume to ceo@albertawildlifefederation.ca. Application will remain open until position is filled.
We will only be in contact with candidates we are interested in interviewing.